eMoveUs offers solutions for electrical and electromechanical energy conversion systems in the powertrain at the electronics hardware, software, electromagnetics and mechanics level, with the aim of ensuring efficient and sustainable mobility for all. With the integration of sproof sign, the company digitizes and accelerates internal contract processes.
Portrait
**Company name:**eMoveUs GmbH
**Brief description of the project:**Digitization of contract processing and internal contract processes in order to use resources more efficiently and increase processing speed.
Why sproof sign:"Especially when processing contracts, supplier agreements, NDAs and internal approvals, we noticed that the traditional paper route was time-consuming and error-prone, especially in times of remote work. This led to delays and additional administrative work, which is why we wanted to optimize the document workflow and modernize business processes."
Christopher Pizarro, Business Development & Project Management
How did the decision to introduce the digital signature come about?
As a small, medium-sized start-up company in the automotive industry, we were faced with the challenge of making our internal processes more efficient and shortening processing times. Particularly when processing contracts, supplier agreements, NDAs and internal approvals, we noticed that the traditional paper route was time-consuming and prone to errors, especially in times of remote working. This often led to delays, additional costs and increased administrative effort, which is why we wanted to optimize the document workflow and modernize business processes.
How important is digital transformation for your company? How was it signed before?
Digital transformation plays a central role in our company, as it offers us the opportunity to respond more efficiently and agilely to the challenges in the automotive industry. For us as a start-up, digitalization is a decisive lever for securing our competitiveness and future-proofing our business. By using digital technologies, we can optimize processes, improve collaboration both internally and with external partners and reduce costs at the same time.
Before we introduced digital signatures, all signatures were made in the traditional way: Contracts and important documents were printed out, signed manually and then sent either by post, courier or email to obtain further signatures. This process was time-consuming, inefficient and prone to delays, especially when multiple signatures were required or documents needed to be exchanged between different locations. In addition, the paper-based approach increased the risks of errors, losses and incomplete archives.
What criteria were decisive for you when looking for the right e-signature provider?
Several criteria were decisive for us when choosing the right e-signature provider. Firstly, security was paramount, as digital signatures are used for important contracts and documents that contain confidential information. A provider with high security standards, such as encryption technologies and compliance with data protection regulations such as the GDPR, was therefore a must.
In addition, user-friendliness was of great importance. The provider needed to offer an intuitive and easy-to-use platform so that our employees could get started straight away without a lot of training. Compatibility with our existing systems and seamless integration into our workflows was also an important factor.
Last but not least, the price and flexibility of the offering also played a role. We deliberately looked for a European provider that offered transparent cost structures and scalable solutions that could grow with our business. Support and customer service were also important criteria to ensure that we would receive support quickly if we had any questions or problems.
Especially when processing contracts, supplier agreements, NDAs and internal approvals, we noticed that the traditional paper route was time-consuming and error-prone, especially in times of remote work. This often led to delays, additional costs and increased administrative effort, which is why we wanted to optimize the document workflow and modernize business processes.
Christopher PizarroBusiness Development & Project Management
For which applications is the digital signature used?
The main area of application is contract processing, especially for supplier and service contracts, purchase agreements, NDAs and framework agreements, which often require several signatures.
What data security and compliance standards must a software solution in your company meet?
In our company, a software solution must meet strict standards in terms of data security and compliance to ensure the protection of sensitive information. First and foremost, this includes compliance with the General Data Protection Regulation (GDPR) to ensure that personal data is processed securely and responsibly. Encryption technologies, both for the transmission and storage of data, are essential to prevent unauthorized access. We also value multi-factor authentication (MFA) and access management to ensure that only authorized persons can access our systems and data.
What do you particularly like about sproof sign?
What we particularly like about sproof sign is the combination of high security and user-friendliness, as well as the intuitive user interface, which enables our employees to use the platform quickly without a great deal of training. The integration into our existing systems went smoothly, and sproof sign's flexible customization options adapt perfectly to our specific requirements and workflows.
